Poland Board of Selectmen
Minutes of Meeting
November 4, 2009
CALL TO ORDER/Pledge of Allegiance
Chairperson Wendy Sanborn called the meeting to order at 7:00PM with Selectmen Erland Torrey, Joseph Cimino, Peter J. Bolduc, Jr. and Larry Moreau present. The Town Manager and Recording Secretary were also present.
Minutes of Previous Meeting
Selectman Moreau moved to approve the meeting minutes of October 20, 2009 as presented. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 4-yes 0-no 1- abstained (Selectman Bolduc)
APPOINTMENTS
CEDC Applicant - Paul St. Amour
Selectman Moreau moved to appoint Paul St. Amour to the Community Economic Development Committee for a term of three (3) years. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.) None.
SPECIAL COMMUNICATION
Bud Jordan, Poland Historical Society – Additional Building Request
· Historical Society will raise the funds to pay for the entire project
· 40x30 or 40x40 structure on the flat area located on the back portion of the town municipal property
· Purpose is to store museum pieces for exhibition
· Will be handicapped accessible
· An architect will be hired to draw the designs
· No heat, no water, possibility power
Ownership, insurance, and future maintenance of the building would become the town’s responsibility.
Selectman Bolduc moved to grant permission to the Poland Historical Society to proceed with their request to look into the construction of a museum storage building and to come back to the Board of Selectmen with their findings and final proposal for the Board to review. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Reports and Communications
Town Manager’s Report – The Town Manager provided a brief verbal summary of his report for the Board.
Financial Reports: 08 / 09 Revenue and Expense
Communications - The following materials were included in the meeting packets:
CEDC Minutes of 8/6/09, 9/3/09, and 10/1/09 (submitted at meeting)
PCC Minutes of 9/9/09
OLD BUSINESS
Grant Update / Legal Opinion – Discussion only.
RSU Property Transfer Update – Discussion only.
Conservation Commission Bylaws
Selectman Bolduc moved to adopt the Conservation Commission bylaws dated October 27, 2009 with the amendment to Article VII that the maximum amount of spending without limitation shall be $250.00. Selectman Moreau seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Town Manager Evaluation
Next Agenda
New Business
White Oak Hill Update – Discussion only.
Cobb Property Update / Ray Felker - Discussion only.
Planning Board CLUC Workshops - Discussion only.
Code Enforcement Process(es) - Discussion only.
Free Trees – Modern Woodmen of America - Discussion only.
ASSESSING BUSINESS
Abatements - Revaluation Approvals / Denials
Selectman Moreau moved to grant the FY2010 tax abatements as presented in the amount of $3,401.32. Selectman Bolduc seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Selectman Cimino moved to table the denial requests until further information can be provided. Selectman Torrey seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Payables
Selectman Moreau moved to approve the bills payable in the amount of $1,300,149.54. Selectman Bolduc seconded the motion. Discussion: Clarity was given as to why the amount is high; county tax payment.
Vote: 5-yes 0-no
Any Other Business
None.
Adjourn
Selectman Torrey moved to adjourn at 8:30PM. Selectman Cimino seconded the motion. Discussion: None.
Vote: 5-yes 0-no
Recorded by: Rosemary E. Roy
| 
